For contractors who work for homeowners

Stop doing extras for free.

A ready-to-use change order form, log and closeout for Excel, Google Sheets and your phone. Price the extra on site, get a signature or a written YES by text before you start, and get paid for every one.

$79CAD
Prices in Canadian dollars.
Get the Change Order SystemGet a free form first

Instant download · One payment, no subscription · 14-day money-back guarantee

How it works · 47 sec
  • Instant downloadLink by email after checkout
  • Works on your phoneGoogle Sheets and a fillable PDF
  • One paymentNo subscription, no login
  • 14-day guaranteeFull refund, no questions
97%

of trade contractors in a 2026 US survey start work on some change orders before they are approved. On a homeowner job, that’s the extra that turns into “I never agreed to that.”

Dodge Construction Network and Clearstory, 2026

Contractor holding a clipboard on a framed renovation site at dusk

Price it at the job, not at the kitchen table tonight.

The customer asks for something extra. You fill in one form, they sign it, and it is in the log before you pick up a tool.

How it works

1

Price the extra.

Describe it, enter quantities and prices. Markup, tax and the new contract total calculate themselves.

2

Get it signed.

The customer signs on site or on your phone, or replies YES to a text. No work starts before that.

3

Get paid.

Log it. The log flags anything unsigned, unbilled or unpaid, so nothing slips through.

CHANGE ORDER

No work on the items below starts until this form is signed.
YOUR COMPANY
Northline RenovationsCO-007
THE EXTRA
2 pot lights, kitchen island$330.00
Replace rotted subfloor under sink$640.00
Relocate gas line stub, 6 hr$570.00
Extra disposal bin$390.00
Markup and tax$511.45
TOTAL$2,441.45
Mark Delaney
Customer signature
SIGNED
Change order log, live summary
Waiting for a yes$253
Approved, not invoiced$2,827
Invoiced, not paid$1,199
Paid$445.50

Same extra. Different outcome.

Without a change order

  1. Customer says okay on site.
  2. You do the work.
  3. The invoice arrives. They remember it differently.
  4. You eat the cost or the relationship.

With the Change Order System

  1. You price the extra on the spot.
  2. The customer signs, or replies YES in writing, before you start.
  3. It sits in the log with a flag until it is billed.
  4. It is in the final number at closeout, and it gets paid.

The worry

“Won’t customers think I’m nickel-and-diming them?”

Homeowners don’t mind paying for extras. They mind surprise bills. A written price before the work is the opposite of a surprise.

  • It looks like a pro outfit.A clean, numbered change order tells the customer you run a real business, not a handshake operation.
  • It protects them too.They see the price, the days and the new total before they say yes. Nothing lands on the final bill that they didn’t approve.
  • It keeps the job friendly.The argument at the final bill never starts, because every extra was agreed one at a time.
Tradesman smiling at his phone in his work truck

Signed. Logged. Paid.

Every extra you agreed to ends up on the invoice, because the log flags anything approved and still not billed.

  • Signature or written YES before the work starts
  • Flags for anything unsigned, unbilled or unpaid
  • Scripts, closeout and recovery letters included
See the Change Order System

It tells you what you forgot.

Every change order in one place, with a flag on anything that is unsigned, unbilled, unanswered or unpaid.

Waiting for a yes$253
Approved, not invoiced$2,827
Invoiced, not paid$1,199
Paid$445.50
CO #JobDescriptionTotal before taxStatusFlag
CO-005DelaneyMove bathroom exhaust fan$445.50
CO-006DelaneyUpgrade to large-format tile$1,199.00Invoiced
CO-007DelaneyPot lights, subfloor, gas stub$2,123.00Approved
CO-008OkaforBlocking for TV mount$253.00SentNo answer
CO-011LundExtra downspout and splash block$335.50ApprovedUnsigned
CO-012OkaforPatch and paint after plumber$368.50ApprovedUnbilled

Example data from the sample job included in the workbook. The log tracks totals before tax; the signed form adds tax, so CO-007 bills at $2,441.45.

Three tools do the work.

The form prices the extra and gets the yes. The log catches anything unsigned, unbilled or unpaid. The closeout turns every approved extra into one final number.

Change Order System workbook open on a laptop showing the Change Order Log
The log catches what you forgot
The change order on one phone and the written YES on another
The form, approved in writing
Printed closeout on a clipboard at the job
The closeout: one final number

Also included

  • Field Scripts for a written YES
  • Photo Proof Routine
  • Sign-off and punch list forms
  • Recovery Playbook and 3 letters
  • Contract clauses
  • Fillable form, English and Spanish
  • Common extras for 10 trades
  • AI prompts
See everything on the product page

Why not a free template?

A form is not a system.

A blank form helps on the day. The money gets lost later: the extra nobody billed, the yes nobody wrote down, the final bill nobody agrees on.

A free or $20 template

Free to about $20

  • A blank form to fill in
  • No log, so forgotten extras stay forgotten
  • Nothing flags unsigned, unbilled or unpaid
  • No closeout, scripts or recovery letters
This one

The Change Order System

$79 CAD, once

  • The form, and it does the math for you
  • A log that flags the extras you forgot
  • One final number at closeout
  • Scripts, photo routine, clauses and recovery letters
  • Set up in about 20 minutes, yours to keep
Get the Change Order System

Job management software

About $30 to $50 USD a month to start

  • Scheduling, dispatch and invoicing
  • A monthly bill that never stops
  • Logins, setup and a learning curve for the crew
  • More than you need if extras are the problem

The math: bill one $330 extra you would have forgotten, and the system has paid for itself.

Who it’s for

Built for contractors who work for homeowners.

A great fit if you

  • Run a renovation, remodel or trade business, solo or with a small crew
  • Do extras on most jobs: electrical, plumbing, HVAC, flooring, painting, roofing, drywall, concrete, landscaping and more
  • Work in the US or Canada and want something you can use on your phone tomorrow
  • Want a one-time tool, not another monthly app

Not the right fit if you

  • Are a commercial subcontractor who needs a general contractor’s change order request process or software integrations
  • Already run every job in project management software and you’re happy with how it handles extras

Free

Try it on your next job, free.

Get the printable change order form from the system, plus the text that gets a customer’s YES in writing. Two pages, PDF.

  • The five lines every change order needs
  • The quick-confirm text, ready to send
  • Print it, or fill it in on a tablet

The download appears right here, with or without the tips.

Your next extra gets a price and a signature.

Download it tonight, set it up in about 20 minutes, use it on tomorrow’s job.

$79CAD

Pays for itself the first time it catches one extra you would have forgotten to bill.

Get the Change Order System
14Not what you expected? Email within 14 days for a full refund.

Questions

What exactly do I get?

One ZIP file with an Excel workbook (change order form, log with flags, closeout and a finished example job), a fillable change order PDF in English and Spanish, and short PDF guides: field scripts, photo routine, closeout forms, a recovery playbook with three editable letters, contract clauses, common extras for ten trades and AI prompts. Nothing is shipped and there is nothing to install.

Does it work on my phone?

Yes. Open the workbook in the free Google Sheets app, or use the fillable PDF to write up an extra on site. The customer signs on your screen with the sign tool in any PDF app, or replies YES to the quick-confirm text from the field scripts.

Why not just use a free template?

A free template gives you a blank form. Most contractors don’t lose money on the extras they write up. They lose it on the ones they forget to bill, the yes nobody wrote down and the final bill nobody agrees on. The log, the closeout, the scripts and the recovery letters are what stop that.

Will my customers actually sign it?

Most will, because it shows them the price, the days and the new total before any work starts. If they can’t sign on the spot, the quick-confirm text gets you a written YES in about a minute.

Does it work in the US and Canada?

Yes. You set your own markup and tax rate, so the form works in any state or province. Prices on this site show in US or Canadian dollars; use the switch next to the price. The contract clauses are a starting point to check against your local rules.

Is this a template?

No. It is a working system for every extra on a job: a form that calculates its own totals, a log that flags what is unsigned, unbilled or unpaid, a closeout that reconciles everything, the scripts to get a written yes, and a playbook for when a customer will not pay. A finished example job shows every part filled in.

Which trades is it for?

Any contractor who does extras: renovation, electrical, plumbing, HVAC, painting, roofing, landscaping and more. The system works for any trade, and it includes common-extras lists for ten of them.

What do I need to open it?

Excel, Google Sheets or LibreOffice for the workbook, any PDF reader for the guides and fillable forms, and Word or Google Docs for the letters and clauses. No macros and nothing to install.

Is it a legal document?

No. It is a business tool, not legal advice. Check your contract and local rules before relying on a change order.

What if it is not for me?

Email within 14 days of purchase and you get a full refund. No forms, no arguing.

How do I get the files?

You receive a download link by email right after checkout. Everything comes in one ZIP file. Check your spam folder if it is not there within a few minutes, or reply to your order email and we will send it again.

Systems for people who run jobs.
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